Office/Project Coordinator

  • Camberley
  • £27000 - £30000 per annum
  • Full-Time

We’re looking for a real all-rounder who thrives on being the ‘go to’ person in a small office environment. In this position you’ll be coordinating the administration, procurement and stock control that supports the delivery of international projects.
The role would be ideal for a candidate with experience in an international manufacturing environment, where stock and assemblies are a key part of the project process.

Responsibilities will include:
Admin and procurement:

  • Liaising with suppliers and managing the procurement process
  • Entering estimates and sales orders and identifying stock requirements
  • Creating commercial invoices for exports
  • Understanding the Bill of Material process and build
  • Raising purchase orders in accordance with company procedures
  • Entering goods receipts from Purchase Orders, goods receipts
  • Obtaining Certificates of Conformity from suppliers
  • Obtaining product data sheets from suppliers
  • Organising imports and exports
  • Arranging shipping of products
  • Shipping documentation and tracking
  • Maintaining accurate attendance records
  • Booking flights and accommodation as needed
  • Preparing site-visit packs and H&S documentation.

Stock:

  • Stock control – keeping accurate stock records and product information
  • Creating stock records for new items
  • Product serial number tracking

Projects:

  • Keeping the Works Calendar updated
  • Reviewing assigned tasks and ensuring timely completion

Skills and experience needed:

  • Excellent computer skills with a good knowledge of MS Office 365
  • A strong verbal and written communicator with excellent grammar
  • Excellent organisation skills and some previous project management experience would be ideal
  • An all-rounder who is proactive and self-motivated
  • Experience using Quick Books would be an advantage but not essential.

Working hours are 9am to 5pm Monday to Friday. Holidays are 20 days plus bank holidays, increasing by 1 day per year up to a max of 25 days.

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