We’re looking for a real all-rounder who thrives on being the ‘go to’ person in a small office environment. In this position you’ll be coordinating the administration, procurement and stock control that supports the delivery of international projects.
The role would be ideal for a candidate with experience in an international manufacturing environment, where stock and assemblies are a key part of the project process.

Responsibilities will include:
Admin and procurement:

• Liaising with suppliers and managing the procurement process
• Entering estimates and sales orders and identifying stock requirements
• Creating commercial invoices for exports
• Understanding the Bill of Material process and build
• Raising purchase orders in accordance with company procedures
• Entering goods receipts from Purchase Orders, goods receipts
• Obtaining Certificates of Conformity from suppliers
• Obtaining product data sheets from suppliers
• Organising imports and exports
• Arranging shipping of products
• Shipping documentation and tracking
• Maintaining accurate attendance records
• Booking flights and accommodation as needed
• Preparing site-visit packs and H&S documentation.

Stock:

• Stock control – keeping accurate stock records and product information
• Creating stock records for new items
• Product serial number tracking

Projects:

• Keeping the Works Calendar updated
• Reviewing assigned tasks and ensuring timely completion

Skills and experience needed:

• Excellent computer skills with a good knowledge of MS Office 365
• A strong verbal and written communicator with excellent grammar
• Excellent organisation skills and some previous project management experience would be ideal
• An all-rounder who is proactive and self-motivated
• Experience using Quick Books would be an advantage but not essential.

Working hours are 9am to 5pm Monday to Friday. Holidays are 20 days plus bank holidays, increasing by 1 day per year up to a max of 25 days.

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