Office Coordinator

  • Farnham
  • £27000 - £29000 per annum
  • Full-Time

Are you a bright, enthusiastic, and engaging individual with a passion for creating excellent first impressions? Your role is vital to the smooth daily operation of the office, ensuring that every interaction reflects the professionalism and warmth of the business.

Key Responsibilities:

  • Time Management & Organisational: Exhibit excellent time management and organisational skills to keep the office running smoothly.
  • People Skills: Be friendly and confident in making calls and meeting people, ensuring a welcoming atmosphere.
  • Confidentiality: Handle confidential information with discretion and responsibility.
  • Office Maintenance: Ensure the office space and facilities are organised and presentable.
  • Supplies Management: Keep the office well-stocked with snacks, tea/coffee, and stationery supplies.
  • Communication: Answer phones confidently and manage emails and messages promptly.
  • Proactivity: Continuously look for ways to improve office management, share new ideas, and take initiative.
  • Administrative Support: Perform ad-hoc PA tasks for the Directors, such as taking minutes, organising meetings, and arranging lunches.
  • Business Operations Support: Provide core support to the business operations and assist with administrative needs, including sustainability initiatives.
  • Creativity: Help create a fun and collaborative working environment.
  • Event Planning: Organise engaging staff social events throughout the year, including coordinating travel arrangements.
  • Access Management: Manage daily staff office access, including keys, fobs, and liaising with the facilities.
  • Building Relations: Act as the first point of contact with the reception team and maintain good relations with other internal and external customers.
  • Health & Safety:  First aider and fire warden, communicate safety processes, restock the first aid box, and maintain relevant registers. Training will be given.

Experience & Qualifications:

  • Experience: 2+ years of relevant 
  • Skills: Exceptional communication, organisational, and people skills. Proficiency in managing office supplies and administrative tasks.
  • Energetic, confident and always up for a challenge 

Benefits:

  • Pension
  • Health Insurance
  • 25 days holiday plus Birthday off
  • Bonus

This is an office based role in Farnham. Hours are 9am to 5.30pm with 1/2 hour flexibility at beginning or end of day.

 

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